Human Resources Coordinator – Le Meridien Singapore

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Job Number 18003DWW
Job Category Human Resources
Location Le Meridien Singapore| Sentosa| 23 Beach Road| Singapore|
Singapore| Singapore
Brand Le Meridien
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
At Le Meridien| we believe in helping guests unlock the unexpected and
engaging experiences each destination has to offer. Our guests are curious and
creative| cosmopolitan| culture seekers that appreciate sophisticated|
timeless service. We provide original| chic and memorable service and
experiences that inspire guests to unlock the destination. We’re looking for
curious| creative and well-informed people to join our team. If you appreciate
connecting with like-minded guests and have a deep desire to create unexpected
experiences| we invite you to explore career opportunities with Le Meridien.

Job Summary

Create and maintain filing systems. Create and type office correspondence
using a computer. Distribute and route mail. Order and track Human Resources
office supplies and forms. Answer phone calls and record messages. Create new
employee personnel file. Assist walk-in candidates with application
procedures. Maintain space designated for completing applications and ensure
it is clean| well maintained| and accessible to individuals with disabilities.
Respond to questions| requests| and concerns from employees and management
regarding company and Human Resources programs| policies and guidelines.
Inform Human Resources management of issues related to employee relations
within the division or property. Maintain confidentiality and security of
employee and property records| files| and information. Ensure accurate
maintenance of all employee records and files (e.g.| interview documents|
I-9|s).

Follow all company policies and procedures; ensure uniform and personal
appearance are clean and professional; maintain confidentiality of proprietary
information; protect company assets. Report accidents| injuries| and unsafe
work conditions to manager. Welcome and acknowledge all guests according to
company standards. Speak with others using clear and professional language;
prepare and review written documents accurately and completely; answer
telephones using appropriate etiquette. Develop and maintain positive working
relationships with others; support team to reach common goals; listen and
respond appropriately to the concerns of other employees. Ensure adherence to
quality expectations and standards. Enter and locate work-related information
using computers and/or point of sale systems. Move| lift| carry| push| pull|
and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.

_

Human Resources Executive – The St. Regis Singapore

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Job Number 19082867
Job Category Human Resources
Location The St. Regis Singapore| 29 Tanglin Road| Singapore| Singapore|
Singapore
Brand St. Regis Hotels & Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
The St. Regis brand first established luxury hospitality more than 110 years
ago| with the opening of the St. Regis New York. From the moment John Jacob
Astor IV opened the doors of his Beaux-Arts masterpiece on New York’s Fifth
Avenue| St. Regis has stood as a symbol of uncompromising elegance and bespoke
service. Today| with more than 40 of the best addresses around the world| St.
Regis is a place where trends are born| boundaries are broken and guests can
simply live exquisite. We invite you to explore careers at St. Regis.

Assist and support management and the leadership team with handling and
resolving Human Resources issues. Assist employees with internal and external
transfer requests and procedures. Monitor and assist managers/supervisors with
hiring processes and issues. Coordinate and conduct applicant drug screens|
reference checks| background checks| motor vehicle checks| and social security
number verification. Maintain applicant flow| drug screen| orientation and
transfer request logs. Create and maintain new hire and personnel files and
enter them into Human Resources Information Systems. Assist with orientation
of new employees. Monitor all hiring and recruitment processes for compliance
with all local| state| and federal laws and company policies and standards.
Ensure accurate maintenance of all employee records and files (e.g.| interview
documents| I-9|s). Support processing and maintenance of payroll records in
accordance with policies and procedures| as necessary. Inform Human Resources
management of issues related to employee relations within the division or
property. Create and maintain filing systems. Generate Human Resources data
reports as necessary Answer phone calls and record messages. Create and type
office correspondence using computer. Serve as Human Resources subject matter
expert and participate on project teams. Train new hires on Human Resources
processes| programs| policies| information systems| etc. Follow all company
policies and procedures; ensure uniform and personal appearance are clean and
professional; maintain confidentiality of proprietary information. Speak with
others using clear and professional language; prepare and review written
documents accurately and completely; answer telephones using appropriate
etiquette. Develop and maintain positive working relationships with others;
support team to reach common goals; listen and respond appropriately to the
concerns of other employees. Move| lift| carry| push| pull| and place objects
weighing less than or equal to 10 pounds without assistance. Perform other
reasonable job duties as requested by Supervisors.

_

Human Resources Coordinator – Le Meridien Singapore

APPLY HERE

Job Number 18003DWW
Job Category Human Resources
Location Le Meridien Singapore| Sentosa| 23 Beach Road| Singapore|
Singapore| Singapore
Brand Le Meridien
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
At Le Meridien| we believe in helping guests unlock the unexpected and
engaging experiences each destination has to offer. Our guests are curious and
creative| cosmopolitan| culture seekers that appreciate sophisticated|
timeless service. We provide original| chic and memorable service and
experiences that inspire guests to unlock the destination. We’re looking for
curious| creative and well-informed people to join our team. If you appreciate
connecting with like-minded guests and have a deep desire to create unexpected
experiences| we invite you to explore career opportunities with Le Meridien.

Job Summary

Create and maintain filing systems. Create and type office correspondence
using a computer. Distribute and route mail. Order and track Human Resources
office supplies and forms. Answer phone calls and record messages. Create new
employee personnel file. Assist walk-in candidates with application
procedures. Maintain space designated for completing applications and ensure
it is clean| well maintained| and accessible to individuals with disabilities.
Respond to questions| requests| and concerns from employees and management
regarding company and Human Resources programs| policies and guidelines.
Inform Human Resources management of issues related to employee relations
within the division or property. Maintain confidentiality and security of
employee and property records| files| and information. Ensure accurate
maintenance of all employee records and files (e.g.| interview documents|
I-9|s).

Follow all company policies and procedures; ensure uniform and personal
appearance are clean and professional; maintain confidentiality of proprietary
information; protect company assets. Report accidents| injuries| and unsafe
work conditions to manager. Welcome and acknowledge all guests according to
company standards. Speak with others using clear and professional language;
prepare and review written documents accurately and completely; answer
telephones using appropriate etiquette. Develop and maintain positive working
relationships with others; support team to reach common goals; listen and
respond appropriately to the concerns of other employees. Ensure adherence to
quality expectations and standards. Enter and locate work-related information
using computers and/or point of sale systems. Move| lift| carry| push| pull|
and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.

_

HR Operations Executive (6 months contract to perm) – CBRE – Singapore

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HR Operations Executive (6 months contract to perm)
Singapore – Singapore
Ref#: 19020968
Date published: 6-Jun-2019
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Responsibilities:
Support HR Shared Service on the employee life cycle activities for operation excellence
Handle on-boarding matters (reviewing system generated offer letters- data entry into PeopleSoft (PS) system- liaising with IT/ Office Admin & payroll for new hires’ on-boarding)
Handle off-boarding (generation of letters- PS data entry- cancellation of work passes)
Managing work pass administration- confirmation management- transfers- retirement administration and record management
Oversee proper maintenance of employee personnel records in HR system- validate payroll.
Work with 3rd party vendor on background screening for new hir

Assist in the tracking / processing of training vendor invoice

Handle escalated employees querie

Admin support for HR department and any other HR and admin duties assigne

Assist in the prioritization of projects and planning for improvements. Generate new ideas and approaches to effect continuous improvements in efficiency of the department and services performed
Work with SEA C&B and Ops Lead on Compensation planning- job grading- market benchmarking

Requirements:

Fresh graduates with degree/ diploma in Human Resource- Business Admin are welcomed.
Strong organizational skills with excellent attention to details- willingness to develop and learn new skills
Positive and pro-active attitude- and able to work under pressure
Ability to exercise discretion- manage confidentiality
Ability to work independently and as part of a team
Proficient in Microsoft Outlook- Excel- Word and Power Point

Administrative Assistant – Engineering – Le Meridien Singapore

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Job Number 19073759
Job Category Engineering and Facilities
Location Le Meridien Singapore| Sentosa| 23 Beach Road| Singapore|
Singapore| Singapore
Brand Le Meridien
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
At Le Meridien| we believe in helping guests unlock the unexpected and
engaging experiences each destination has to offer. Our guests are curious and
creative| cosmopolitan| culture seekers that appreciate sophisticated|
timeless service. We provide original| chic and memorable service and
experiences that inspire guests to unlock the destination. We’re looking for
curious| creative and well-informed people to join our team. If you appreciate
connecting with like-minded guests and have a deep desire to create unexpected
experiences| we invite you to explore career opportunities with Le Meridien.

Job Summary

Coordinate with other departments using telecommunications devices in order to
respond to requests and resolve maintenance issues and to put rooms needing
maintenance out of order. Coordinate and schedule with other departments in
the event of major system shut down or major repair or improvement. Maintain
purchase orders log and file purchase orders upon payment| ensuring that
orders match packing slips.

Follow all company and safety and security policies and procedures; report
maintenance problems| safety hazards| accidents| or injuries; complete safety
training and certifications; and properly store flammable materials. Ensure
uniform and personal appearance are clean and professional| maintain
confidentiality of proprietary information| and protect company assets.
Welcome and acknowledge all guests according to company standards| anticipate
and address guests| service needs| assist individuals with disabilities| and
thank guests with genuine appreciation. Speak with others using clear and
professional language; prepare and review written documents accurately and
completely; answer telephones using appropriate etiquette. Develop and
maintain positive working relationships with others; listen and respond
appropriately to the concerns of other employees. Ensure adherence to quality
expectations and standards. Visually inspect tools| equipment| or machines.
Move| lift| carry| push| pull| and place objects weighing less than or equal
to 10 pounds without assistance. Read and visually verify information in a
variety of formats (e.g.| small print). Enter and locate work-related
information using computers and/or point of sale systems. Perform other
reasonable job duties as requested by Supervisors.

_

Property Officer (River Valley) – CBRE – Singapore

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Property Officer (River Valley)
Singapore – Singapore
Ref#: 19019086
Date published: 31-May-2019
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To handle all matters relating to the maintenance- security and management of
the Building.
Duties of the above include the followings:
General administration of all building works/ service contracts- carpark management and security- carpark management and fire protection system.
Oversee all aspects of common areas defects- repairs & maintenance matters- plumbing- sanitary- carpark and fire & security matters.
Planning and implementation of building maintenance programme such as preventive- corrective and inspection schedule- etc and schedules and programmes relating to security.
Control and supervise all building works carried out by service contractors including the conduct of spot checks/roll calls

Liaison with government authorities/ statutory boards- architects- engineers and other divisions on matters relating to management- security and maintenance of the Buildings

Monitor- direct and ensure that all contracted work comply with specifications and statutory requirement- include and initiating actions against defaulting contractors

Conduct regular inspections of all common areas- building surrounding facade- etc. and institute remedial action including following up on outstanding works

Creating and maintaining good rapport with tenants/occupiers and attending to their complaints for common area.
Preparation of estimates for repairs work- work specifications- invitation for quotations- and supervision of work carried out.
Ensure proper control of movement of keys to all common areas and maintain proper records.
Assist in budget forecast- preparation- attending meetings- preparation of materials necessary for the meetings and minutes of meetings.
Preparation of all necessary maintenance reports- incident report accurately and on time.
Attending to all emergencies situations at any time promptly.
Constantly check for compliance of all safety equipment- work methods and procedures and the prompt rectification of any unsafe situations- and enhancement of security of the Building.
Any other duties assigned to you by your superiors and the Management from time to time.

Job Requirements:

Degree/ Diploma in Building / Estate management or relevant discipline
Minimum 2 years’ experience in similar role
Possess good communication skills and be able to front and liaise with all levels of Owners/tenants
Excellent communication skills- both written and spoken
Ability to work well and build excellent rapport with stakeholders / partners / tenants and vendors at all levels

Executive Assistant- GWS – CBRE – Singapore

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Executive Assistant- GWS
Singapore – Singapore
Ref#: 19020029
Date published: 29-May-2019
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Key Responsibilities:
Maintain electronic diaries- co-ordinate meeting appointments and venues and conference calls- including booking and organisation of all necessary requirements (e.g. catering- travel arrangements) and develop an effective process for managing and responding to e-mail- and general mail etc.
Provide effective and pro-active planning- co-ordination and organisation of functions and meetings to facilitate attendance at Board meetings- conferences- client meetings and the like- including managing travel and flight itineraries- liaising with Managing Directors- Office Managers- and Business Line Leaders as appropriate.
Provide high quality secretarial support- including the drafting of documentation and correspondence as instructed including preparation of reports and submissions.
Exercise discretion and refer urgent matters to the appropriate person.
Attendance and minute taking when required at meetings including providing follow-up and implementation of meeting outcomes and projects.
Develop and maintain appropriate systems for co-ordination of projects- activities- tasks and actions arising from meetings and follow up when appropriate

Reconciliation of expense claim forms and paperwork

Organising and maintaining all files- documents and other materials- including archiving all files as necessary

General administrative assistance where required including monitoring of all incoming telephone calls- email- facsimiles- filing- photocopying- opening- sorting and distribution of mail and other assistance as required

Provide support to teams based at clients’ site and act as liaison person connecting them with updates in the organization.

Other Responsibilities:

Develop and establish appropriate administrative procedures and controls to enhance the accuracy- timeliness and presentation of work in their managerial and management reporting function.
Ensure that reports and general correspondence are prepared within the company guidelines and to an appropriate standard.

Qualifications

Relevant secretarial qualifications and comprehensive experience at an executive support level.
Previous experience working in either property- financial or professional services organisation would be an advantage.

Essential Skills

Advanced knowledge of Microsoft Word- and Outlook with Intermediate knowledge of Excel and PowerPoint.
Typing speed – minimum of 60 wpm with a high degree of accuracy.
Advanced level of spelling and grammar.
An ability to work with and build effective working relationships with a variety of personalities across all levels of the organisation and with clients.
Excellent communication and interpersonal skills along with a high level of oral and written communication skills (proven ability to draft correspondence- minutes of meetings- reports etc).
Superior planning and organisational skills with strong attention to detail along with the ability to determine priorities and work to tight deadlines.

Personal Attributes

Maintain an attitude that is proactive- energetic- positive- open- honest- friendly and professional.
An ability to exercise judgment- high level of confidentiality and diplomacy at all times.
Ability to work under pressure both autonomously and as a team player.
Demonstrate a high level of initiative- problem solving and decision making (within set guidelines).
Possess highly developed time management and organizational skills with the ability to give attention to detail- prioritise tasks- work under pressure and adhere to tight deadlines- while dealing with conflicting and varied demands in a mature and professional manner.
Demonstrated ability to be flexible to work requirements/commitments when necessary.
Possess a highly developed service ethic – with the ability to communicate professionally and deal with people at all levels- including internal and external clients.

Transaction Coordinator – CBRE – Singapore

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Transaction Coordinator
Singapore – Singapore
Ref#: 19017702
Date published: 15-May-2019
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The purpose of this position is to provide administrative support to the in-
house Real Estate team for a financial banking client. The principal duties
are listed below.
_ESSENTIAL DUTIES AND RESPONSIBILITIES_
Database Management – Sequentra
Updating & maintaining Sequentra for all business cases & transactions
Work with CBRE TMS team to prepare- maintain & update TIF

Work with CBRE Lease admin (LA) & Data Management (DM) teams to create & process Change Request Forms (CRFs) for any changes in the leases (rent- CAM- taxes- landlord details etc.

Collating business cases & documentations for all transactions to update TransAct / LA tea

Point of contact to answer any queries from the global team on Sequentra data

Support in the following (included but not limited to);

Support with document management and execution

1. Assist with obtaining Power of Attorney documentation- arranging schedules for executions- scanning and maintaining documents on SharePoint
2. Most LL communication is in hard copy form and requires scanning- naming- filing- distribution
3. Digitize historical communication / documents
4. Working with TMS (where needed) to update any historical records. It may also involve working with teams on ground (both CS and non-CS) to gather any missing documents as not all documents are stored in Singapore

Work with the Language Translation Services (LTS) team to arrange for lease / document translations
Assist in arranging meetings- booking rooms- maintaining minutes etc.

Invoicing- Payment etc.

Constant follow up with AP on invoice status and payment references
Processing- managing and monitoring requests for one-time payments
Completion of PRFs & payment vouchers where required
Setup of new vendors / activating inactive vendors not on the system
Assist with CBRE financial management / LA / DM reconciliation (when necessary)

EDUCATION and EXPERIENCE

Diploma / Degree

OTHER SKILLS and/or ABILITIES

Intermediate skills with project management software and Microsoft Office
Suite products.

Proven organizational skills. Ability to complete multiple tasks as assigned.