Administrative Assistant wanted – Ritz hotel – Singapore

Ritz carlton hotel Singapore

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Ritz carlton hotel Singapore
Ritz carlton hotel Singapore

Culinary – Administrative Assistant
Job Description
 
Posting Date Nov 04, 2018
Job Number 18002HS4
Job Category Administrative
Location The Ritz-Carlton, Millenia Singapore, Singapore, Singapore VIEW ON MAP
Brand The Ritz-Carlton
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
At more than 80 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. As the premier worldwide provider of luxury experiences, we set the standard for rare and special luxury service the world over. We invite you to explore The Ritz-Carlton.
 
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Administrative Assistant – ATKINS- Singapore

Atkins Dubai logo

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Atkins Dubai logo
Atkins Dubai logo

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Support Services
 
Atkins (Singapore) currently have an immediate vacancy and invite you to provide CV’s for the position: Administrative Assistant. This role will provide administration support to the Director and the team based on the respective project. The primary function of this role will be to support the day-to-day operations across their various activities, including the development, implementation and maintenance of office management and financial administration systems, preparation of written correspondence and documentation and liaison with employees, candidates, suppliers and clients.

Job Responsibilities
 
The responsibilities associated with this position are broad, and include, but are not necessarily limited to the following:
 
Preparation of documentation which may include; routine correspondence, draft submissions (solicited and unsolicited), press releases, client and progress reports.

Prepare and/or format and check outgoing correspondence and other documentation, including draft submissions and client reports

Develop, implement, maintain and monitor administrative support services and office management systems for staff.

Develop, implement, maintain and monitor administrative systems including document storage and retrieval.

Prepare and record Purchase Orders associated with Company procurements prior to the issue of orders to suppliers.

Undertake administrative tasks associated with the maintenance of the company’s Information Technology systems.

Organise meetings as required, particularly for Managers including making meeting room or restaurant bookings, confirming with attendees, seeing to refreshment requirements and so on.

Prepare routine correspondence, agendas and minutes of meeting as necessary. Circulate the agenda before meetings and minutes afterwards.

Arrange travel itineraries and accommodation for staff when required as directed by Managers.

Management and maintenance of client and business database.

Undertake general administrative tasks as assigned from time to time.

Demonstrate standards of professional behaviour and ethics that promote and maintain public confidence and trust in the work of the Company.

Implement principles and policies to ensure the development of a productive and harmonious workplace.

Job Requirements

High level organisational skills, coupled with sound interpersonal skills, and a demonstrated record of acting at all times in a highly professional, ethical and responsible manner, with a strong personal commitment to honesty, transparency and accountability with a diverse range of people at all levels.

Proficiency in written and verbal English Language.

Strong written communication skills, with a demonstrated ability to draft reports, minutes and correspondence.

A strong understanding of word processing, data organisation and database applications, including the Microsoft Office range.

A demonstrated high level of motivation and initiative, with a proven ability to plan and prioritise workloads under limited supervision. The ability to work effectively under pressure and meet strict deadlines.

Initiative and willingness to take ownership of tasks and responsibility for their quality and delivery

Flexibility and ability to adapt to changes in environment

Punctuality with attendance and with delivering tasks on time.

Knowledge of, and commitment and capacity to implement, adhere to, and promote the policies of the Company.

Personal Assistant wanted by Singapore Power in Singapore

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Singapore power Logo
Singapore power Logo

 
Req ID 8904 – Posted 05/06/2018 – Infocomm Technology – Executive
Responsibilities:
 
Provide secretarial and administrative support as Personal Assistant to senior management in the department
 
Manage calendar and coordinate scheduling of appointments and meetings
Organise workshops and events
Perform general administrative duties including office management
Prepare presentation materials for reports and meetings
Handle staff-in-confidence matters

Requirements:

Diploma from a local recognised polytechnic with at least 5 years of relevant experience in supporting senior management
Strong communication and written skills
Savvy in IT and social media platforms
Good interpersonal and organization skills
Meticulous, with an eye for details
Team player with positive working attitude and ability to work independently

Groups & Events Executive wanted by Fairmont hotel – Singapore

fairmont hotel Singapore

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fairmont hotel Singapore
fairmont hotel Singapore

Groups & Events Executive
Hotel Overview:
Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,028 well-appointed guestrooms, both hotels offer a distinct collection of 15 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN, cutting-edge meeting space at Raffles City Convention Centre and one of Asia’s largest spas, Willow Stream Spa.

This is a Shared Service position and supports both Fairmont Singapore & Swissôtel The Stamford. The Groups & Events Executive will assist and provide support for Groups & Events team in all aspects. This is achieved through the support, coordination, maintenance and/or enhancement of various reports, events, applications, tools and documents that service the hotel sales colleagues.

Summary of Responsibilities:

Reporting to the Director of Sales, responsibilities and essential job functions include but are not limited to the following:

Consistently offer professional, engaging and friendly service
Qualify general inquiries, respond personally, and directs to appropriate sales person or follow-up on their behalf in a timely manner
Directly support assigned Sales Directors/ Managers by generating proposals, contracts and assisting in the monthly sales reports
Maintain current sales and promotional literature and have a complete knowledge of hotel’s services and facilities
Ensure prompt and courteous service is extended to both internal and external customers
Provide secretarial duties as required and creating and updating clients’ requirement in Opera Sales & Catering
Participate in select sales activities both on and off property
Arrange and participate in site inspections, client functions and familiarization tours as required
Integrate as an effective team player with Sales and all other departments in the hotel as required

Qualifications:

Minimum GCE “A” Level / Diploma Holder
Previous experience in group sales is an asset
Self-motivated with excellent time management and multitasking skills
Opera and Property Manager experience preferred
APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit: www.fairmontcareers.com or www.swissotel.com/careers to learn more about Fairmont Hotels & Resorts and Swissôtel Hotels & Resorts and the extraordinary opportunities that exist.

ABOUT OUR COMPANY

At Fairmont Singapore and Swissôtel The Stamford we offer our guests the finest hospitality experience in each of our destinations. Your contribution is important to the success of our Company and we are committed to providing an environment that will foster growth and reward your efforts. Our teams around the globe endeavor to provide a safe, attractive and dynamic working environment, which will encourage you to take initiative and demonstrate your best abilities. Together we design career plans and unveil new professional perspectives through our various development programs, and with you playing a part, you will help make your ambitions real. An exciting future awaits!

We regret that only shortlisted candidates will be notified.

Job Level: Management / Supervisory
Schedule: Full-time
Shift: Day Job
Closing Date: 01.Jul.2018, 4:59:00 AM
Job Number: VAA01446

Admin assistant wanted by Capella hotel – Singapore

Capella hotel Singapore

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Capella hotel Singapore
Capella hotel Singapore

The singular locale of Capella Singapore resort and spa in Singapore ensures that a vacation on Sentosa Island is like none other. Curved, modern buildings gently intermingle with both our colonial buildings and the verdant, vibrant rainforest spread over 30 acres of land. The South China Sea is our backyard.
Our architects, Foster + Partners, have ingeniously woven the best of old and new Singapore into an astonishing, breathtaking fusion. You’ll be received by our hotel staff in two historic bungalows named Tanah Merah, or “red earth” in Malay. Dating back to the 1880s, these British colonial buildings have been restored and perfectly complement the new hotel extension and villas.

Performs clerical tasks such as handling administrative requets and queries. Good organisational skills required to assist with scheduling appointments, planning meetings and taking minutes. candidate is required to have good spohen and written English with skills like MS Words, Excel and powerpoint.