Provide secretarial and administrative support as Personal Assistant to senior management in the department
Manage calendar and coordinate scheduling of appointments and meetings
Organise workshops and events
Perform general administrative duties including office management
Prepare presentation materials for reports and meetings
Handle staff-in-confidence matters
Diploma from a local recognised polytechnic with at least 5 years of relevant experience in supporting senior management
Strong communication and written skills
Savvy in IT and social media platforms
Good interpersonal and organization skills
Meticulous, with an eye for details
Team player with positive working attitude and ability to work independently
Groups & Events Executive
Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,028 well-appointed guestrooms, both hotels offer a distinct collection of 15 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN, cutting-edge meeting space at Raffles City Convention Centre and one of Asia’s largest spas, Willow Stream Spa.
This is a Shared Service position and supports both Fairmont Singapore & Swissôtel The Stamford. The Groups & Events Executive will assist and provide support for Groups & Events team in all aspects. This is achieved through the support, coordination, maintenance and/or enhancement of various reports, events, applications, tools and documents that service the hotel sales colleagues.
Summary of Responsibilities:
Reporting to the Director of Sales, responsibilities and essential job functions include but are not limited to the following:
Consistently offer professional, engaging and friendly service
Qualify general inquiries, respond personally, and directs to appropriate sales person or follow-up on their behalf in a timely manner
Directly support assigned Sales Directors/ Managers by generating proposals, contracts and assisting in the monthly sales reports
Maintain current sales and promotional literature and have a complete knowledge of hotel’s services and facilities
Ensure prompt and courteous service is extended to both internal and external customers
Provide secretarial duties as required and creating and updating clients’ requirement in Opera Sales & Catering
Participate in select sales activities both on and off property
Arrange and participate in site inspections, client functions and familiarization tours as required
Integrate as an effective team player with Sales and all other departments in the hotel as required
Minimum GCE “A” Level / Diploma Holder
Previous experience in group sales is an asset
Self-motivated with excellent time management and multitasking skills
Opera and Property Manager experience preferred
APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit: www.fairmontcareers.com or www.swissotel.com/careers to learn more about Fairmont Hotels & Resorts and Swissôtel Hotels & Resorts and the extraordinary opportunities that exist.
ABOUT OUR COMPANY
At Fairmont Singapore and Swissôtel The Stamford we offer our guests the finest hospitality experience in each of our destinations. Your contribution is important to the success of our Company and we are committed to providing an environment that will foster growth and reward your efforts. Our teams around the globe endeavor to provide a safe, attractive and dynamic working environment, which will encourage you to take initiative and demonstrate your best abilities. Together we design career plans and unveil new professional perspectives through our various development programs, and with you playing a part, you will help make your ambitions real. An exciting future awaits!
We regret that only shortlisted candidates will be notified.
Job Level: Management / Supervisory
Shift: Day Job
Closing Date: 01.Jul.2018, 4:59:00 AM
Job Number: VAA01446
The singular locale of Capella Singapore resort and spa in Singapore ensures that a vacation on Sentosa Island is like none other. Curved, modern buildings gently intermingle with both our colonial buildings and the verdant, vibrant rainforest spread over 30 acres of land. The South China Sea is our backyard.
Our architects, Foster + Partners, have ingeniously woven the best of old and new Singapore into an astonishing, breathtaking fusion. You’ll be received by our hotel staff in two historic bungalows named Tanah Merah, or “red earth” in Malay. Dating back to the 1880s, these British colonial buildings have been restored and perfectly complement the new hotel extension and villas.
Performs clerical tasks such as handling administrative requets and queries. Good organisational skills required to assist with scheduling appointments, planning meetings and taking minutes. candidate is required to have good spohen and written English with skills like MS Words, Excel and powerpoint.