Job Number 18003F5U
Job Category Administrative
Location Singapore Regional Office, Singapore
Position Type Non-Management/Hourly
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Perform administrative functions by assisting the above property iT team primarily in Singapore as well other company offices. Act as main coordinator to organize discipline meetings and support iT conferences and events. Provide meeting and travel support to the leadership team. Handles confidential and sensitive matters as and when required.
Education and Experience
Minimum diploma or equivalent qualification in related field (or the equivalent training/education in respective country).
Complete knowledge of a full range of administrative processes and advanced knowledge of MS Office and other key office applications
Excellent command of English and Mandarin (both written and verbal)
Good process management, negotiating, influencing and problem resolution skills
Proven ability to effectively prioritize and execute tasks in a high-pressure environment
Knowledge of business environment, service requirements and hospitality culture is a plus
Strong verbal and written communication skills
Continent iT Team mainly based in Singapore office
Other above property iT team members including home-based and from other company offices
Members from other disciplines based in Singapore Office
CORE WORK ACTIVITIES
Managing Projects and Priorities
Administrative services to continent iT team members, primarily in Singapore office
Responsible for assisting PMO team with key project tracking and report-out
Manage the booking of small events and meetings for other disciplines
Responsible for organizing and the success of regional or area iT conference calls
Minute taking for inter-department meetings, and track on the follow-up and document the findings
Provide travel planning and miscellaneous duties to assist the team in maintaining efficiencies.
Manage the regional or area iT surveys and facilitate the rap session and action planning
Office Administration: facilitate on invoice processing, VIP coordination etc.
Conducting Human Resources Activities
Managing Continent iT team contact cards, personnel details for special occasions and celebrations
Reporting on Continent, Regional iT Team Leave accrual
Facilitate onboarding process of new hires of continent iT
Managing Key Process/Documentation
Maintain and update the Continent/Regional/Area iT distribution list
Maintain and update the resource center of PMO including MGS and SharePoint etc.
Assist iT PMO team on the major iT events and conferences as well training administration
Facilitate communication of key Regional/Area iT major announcements and memos management and distribution
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