INTERN, HR OPERATIONS – ASIA PACIFIC (6 MONTHS)
The internship is an official program providing practical experience for undergraduates or fresh graduates interested in gaining knowledge and experience in Human Resources Operations.
This role is responsible for providing support day-to-day support to the Senior Manager, HR – Asia Pacific in running the Singapore Area Office (SAO) and project work where required. You will assist to align the operations and administrations of the HR programs with the company’s HR priorities and policies.
What will I be doing?
As an Intern, HR Operations – Asia Pacific, you will be responsible for performing the following tasks to the highest standards:
Benefits and welfare administration (not limited to medical claims)
Collate and follow up on the revocation of life insurance beneficiary forms from Team Members (TMs)
Ensure all paperwork from new hires based in SAO are duly completed and returned via Taleo, the online recruitment system
Ensure all maternity and childcare leave declaration forms are submitted by eligible TMs as per MOM’s regulations (taking place in Jan 2019)
Create new hires electronic announcement and uploading onto the electronic bulletin board (EBB)
Consolidate APAC monthly reports for both corporate AND hotels to submit to the US head office
Disseminate monthly TMX(HR) reports to respective regions until such time when we can generate our own TMX reports
Administrative duties like filing and ensuring all HR Ops materials are in order
Provide support in the upcoming office move which includes but not limited to packing files, inventory tracking and logistics coordination etc
Support Thrive@Hilton activities (in particular the logistics arrangement)
Tabulate results of mini survey on SAO on-boarding experience and providing suggestions on improvements based on feedback received
Take lead in TM relations matters in partnership with Finance and social committee, like purchasing vouchers and gifts for occasions and festive periods
Arrange personalised welcome gifts for the new hires and their dependents relocating to Singapore
Explore opportunity on corporate discounts or new tie-ups with potential vendors, negotiate renewals with existing vendors
Regularly improvising current strategies on how to make the office a better work place by introducing relevant and fun social events
Provide support in the groundwork of identifying an external vendor, leading up to a potential move from physical p-files to e-files for existing TMs
Participate in ad-hoc HR-related projects as directed by the senior manager
What are we looking for?
An Intern, HR Operations – Asia Pacific working with Hilton is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
Currently studying or graduated from Human Resources related disciplines
Keen interest to pick up the Human Resources function
Able to work under pressure with good time management skills
Able to work well independently and be a team player too
Excellent communication & interpersonal skills with the ability to use these across different management levels
Creative and meticulous with an eye for detail
Proactive with a strong interest in learning and being hands on at all times
Proficient in Microsoft Word, Excel, PowerPoint and Outlook