Functions: Legal (Non Attorney)
Requisition ID: 1805677063W
Johnson & Johnson is recruiting for a Paralegal to be located in Dubai, United Arab Emirates.
Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science — bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.
Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer. And our culture is interconnected by the shared values of Our Credo. It’s a culture that celebrates diversity and diverse perspectives. It helps employees achieve an effective mix between work and home life and supports their efforts to have a positive impact on their communities.
Duties & Responsibilities
Legal support and Contract Management:
Supporting in-house counsels in the region with drafting and/or reviewing a range of agreements and documents including but not limited to commercial letters/notices, distribution agreements, confidentiality, consultancy, service agreements, terminations and amendments, managing redline version control of agreements etc.;
Supporting business and in-house counsels on contractual queries and preparing reports for finance compliance on existing commercial agreements
Liaise with in-house counsels to review of existing commercial terms, extension/amendments, termination of contracts;
Coordinating for timely execution of signatures to various critical and time sensitive documents/agreements
Maintaining and updating physical and electronic filing of all agreements, and other legal correspondence, litigation matters etc., maintaining agreement templates in company’s contractual database;
Track and monitor validity of Office of Foreign Assets Control (OFAC) licenses.
Supporting in-house counsels in providing guidance on internal policies and liaising with internal departments on legal queries
Management of administrative matters of outside counsel including engagement letters, invoice review, processing payments and legal budget review with legal director
Act as a touch point for regional legal director and extend office management support including coordination and organization of team meetings
Corporate Affairs Management
The resource will play a critical role in ensuring Administration & Corporate Governance compliance for Emerging Markets (“EM”), including:
Manage corporate secretarial work for Johnson & Johnson Middle East FZ LLC (JJME) for the Pharma sector in Dubai and its branches and other Janssen operating companies across EM (including legal entities and scientific and liaison offices).
monitoring and maintaining relevant license renewal process with assistance of law firms/consultants, registration of authorized signatory with local regulatory bodies to ensure full compliance with local requirements of the legal presence in its country of operation.
Preparing and maintaining physical filing and electronic filing of corporate documents (including Board Resolutions, Shareholder resolutions, Power of Attorneys and other Corporate documents), and arranging for the attestation and legalization of documents in accordance with the pillars of Corporate Governance.
Leading updates to composition of various forms of statutory roles and shareholders for all forms of legal presence across EM in accordance to local regulations
On an annual basis, updating and maintaining Janssen’s corporate guidance manual containing overview of operating companies, branches and scientific offices with EM business peers
Maintaining the Legal Affairs Website.
Minimum of 3 years of experience working as a paralegal in a leading law firm or in-house organization
Ability to accurately create legal documents with templates provided
Highly organized, precise, proactive and capable of multitasking
Experience working on corporate matters- Knowledge of Corporate Housekeeping regulations
Experience working in a multi-national environment and-or cross-functional workstreams
Personable and capable of developing and maintain effective working relationships within a diverse and broad organization
Fluent in English (both written and oral), Arabic fluency considered a plus
Previous exposure to any of the following environment will be considered as a plus:
IT skills (standard software packages) and/or digital experience (website maintenance/digital tools)
Experience working with contract management systems, databases, transaction management and web-based communications.
Familiarity with Health Care Compliance, Foreign Corrupt Practices Act (FCPA), financial (SOX) or other auditing practices and company policies on ethical behavior and business conduct
Is a Self -starter – quick integration in the J&J’s multicultural environment
Is well organized and able to efficiently to set priorities
Will prove a strong client orientation & result driven approach
Will be recognized by clients and fellow lawyers for his/her reliability and accuracy
Prove a collaborative and team spirit working attitude
Be able to enhance the department’s efficiency by adopting innovative solutions or rationalizing the existing processes