Assistant Facilities Manager / Facilities Coordinator – CBRE – Singapore

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Assistant Facilities Manager / Facilities Coordinator
Singapore – Singapore
Ref#: 19012756
Date published: 4-Apr-2019
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Key Responsibilities
The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility- campus or portfolio of buildings.
Oversees and/or coordinates maintenance/repair work assignments performed by technicians- vendors and contractors performing building maintenance- landscaping- and janitorial work.
Responds to client inquires and complaints.
Ensures timely and quality service delivery to clients.
Follows up with clients to ensure customer satisfaction.
Provides assistance to move- add and change activities

Runs reports on open and completed work orders and checks status with the appropriate technician or supply chain partner

Conducts periodic building audit- food safety audit- and cleaning audit

Ensure that all safety and environmental audit action items are addressed and appropriate documentation is maintained

Ensure that all building services are monitored and available for use when required.
Arrange rectification of service failures- investigate causes of problems and take steps to prevent reoccurrence of service failures.
Issue purchase orders ensuring correct account code allocation and approvals.
Assists in the preparation of operating and capital budgets.
Manages vendor relationships and trains vendors on work order and billing procedures.
Processes invoices and ensures proper cost-centre coding.
Reviews periodic reports including financials- and explains variances. Works with finance team to correct errors.
To support FM and CSM as and when it’s needed.
Event & trade shows coordination- ensure overall readiness at the premises.

Required Knowledge & Skills

At least 3 years facilities management experience
Intermediate skills with Microsoft Office Suite- Outlook- and intranet/internet.
Ability to use work order system.
Problem solving/troubleshooting skills.
Communication skills

Qualifications & Education

Diploma or Degree in Facilities Management or equivalent