Senior / Business Executive
Singapore – Singapore
Date published: 7-Mar-2019
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The purpose of this position is to provide a wide range of business operations
administrative and general support duties of a highly responsible and
confidential nature. The position will report to the Managing Director of
Enterprise Accounts for GWS- APAC.
Drafts confidential correspondence- edit documents- take and transcribe minutes of meetings- and perform other administrative and secretarial duties.
Creates- maintains- and/or updates various databases and share drives. Extrapolates- analyzes- and presents data for management information reporting purposes
Serves as a liaison between executives- internal management- employees- clients- and visitors as required
Reviews incoming correspondence via paper or email- lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up
Takes independent action on handling requests; determines the appropriate course of action- intervenes where necessary- and acts as a liaison between departments across the organization regionally and globally
Plans- coordinates- and supports meeting and conferences (domestic and international).
Schedules and maintains calendar of appointments- meetings and travel itineraries and coordinates related arrangements.
Carries out special projects and assignments as requested. May be responsible for coordination/planning and execution of special events and conferences for department and/or office events.
Oversees administrative functions for programs- projects and/or processes specific to GWS Enterprise Accounts.
Responsible preparing project status reports and suggesting and taking actions
Assists or lead with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
Assists in project closeout process including turnover documentation and financial reconciliation.
Coordinates data from a variety of sources for inclusion in reports and presentations; performs independent research and prepares information for special projects as assigned.
Able to manage projects and follow up independently
Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews request for information and determines the appropriateness of release.
Create effective presentations
Other duties may be assigned
Required Knowledge and Skills
Excellent written and verbal communication skills.
Strong organizational and analytical skills.
Ability to provide efficient- timely- reliable and courteous service to internal and external stakeholders.
Ability to effectively present information.
Ability to comprehend- analyze- and interpret documents.
Ability to solve problems involving several options in situations.
Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Intermediate experience with Microsoft Office Suite.
Must have a strong command of the English language and excel in the areas of spelling- grammar and punctuation.
Qualifications and Education
Min. Diploma or Degree in relevant studies required.
Minimum of four years of related experience and/or training.
Min of 2 yrs of supporting an executive level.